Trying to get better organized!

I am in desperate need of an organizational overhaul! 

I have been double and triple booking myself, hello I don't have a clone and can't be in two places at once so I have no idea why I am doing this. 

I use to use the A+ calendar app on my phone but I have switched to an iphone and can't use it anymore. I now use the google calendar app. It is ok but I would prefer more color options. 

I don't want to miss a doctors appt or anything else because I can't seem to get it together. 

What kind of calendar do you all use to keep yourselves organized?


Comments 24

  • K8sMom2002

    I use a combination approach … For me, I use the calendar on my iPhone that I've shared with my DH and DD, so any family appointment shows up on their calendars automatically. I like the fact that you can set up two alerts, one for a week or two ahead, and one for a couple of days or even a couple of hours ahead.

    Another tip: put all known dates on the calendar, even if it's a year ahead, even if it's personal — birthdays, anniversaries, special days. For instance, at the beginning of the school year, I take the school calendar and put all school holidays, standardized tests, early dismissal days, etc., on my phone calendar. It's gotten trickier now that we have to do a college schedule and a public school schedule. 

    I also have used an old-fashioned paper calendar on the side of my fridge – but that's mainly for my DH's benefit. 

    If you're trying to schedule things and share them with others, and your standard phone calendar doesn't work, then the Cozi app may work for you. 

    If your phone doesn't have a way to do two separate alerts, you can always schedule an additional appointment on your calendar — a "reminder" appointment for yourself.

    But the main thing is just self-discipline: I've made it a policy to never make an appointment without saying, "Wait for me to check my calendar. I have a lot going on."

    When I'm at a doctor's office or a dental office or wherever I know I'll need an appointment to come back, I go ahead then and ask for the appointment, look at my calendar, and add it to the phone. I ignore all the shuffling behind me and say to myself, "This is like stubbing a check — it's IMPORTANT, and they can wait."

    My extended family hated the fact that I would tell them I had to check my calendar — until they saw that I was no longer forgetting the promises I made. Now they're used to it!

  • Marie E Natzke

    Sorry ladies I'm still in the stone age. I have a small book calendar. The type u can get at Staples Office Max etc…I keep it in my purse. When I make an appointment I pull it out to check the date and write it down. I also make them give me a reminder card if it's for a Dr appointment so there's no mix up on their end. 

  • Shea

    I like my wall calendar in my room bc i can see the whole month right there.

    What I typically do for appts is put them in my phone calendar at the time of scheduling them. Then when I get home I put them on my wall calendar in my room. Then when Im on my phone and someone calls and Im home, I can just look at my wall calander. And it is in my room for privacy. 


  • Pljohns

    I put them in my phone and also in a paper calendar/day planner book.  I use the day planner for work too so I know when people will be off or when something is going on.  

  • LK

    So I must be an amalgamation of all of you!  I still have the large calendar on my refrigerator, a pocket planner in my purse and I also use the calendar on my iPhone.  When scheduling a doctor's appointment I have them print out a reminder that I can put on my refrigerator calendar.  The pocket planner that I keep in my purse just makes it easier for me to visually see which days and times are free for the entire month.  I make a point of comparing the three schedules after making an appointment or at least once a week.

    I did like the calendar on my old phone better because I could color-code events and it would show part of the name of the scheduled event on the main calendar so I could tell at a glance what an event was.  

    Granted I do not have to schedule anything for children – doctor's visits, schools activities, sports, etc. so I don't have to contend with the massive amount of things some of you do.

    Cynthia,  You have so many great tips!  

  • Melissa G

    I love color coding my events! The A+ calendar app had more color options than the google calendar does. 

  • Pljohns

    I'm a visual person-if I can see without having to read, I do much better.  I work with people long enough to figure out some of their hobbies or something that is important to them and then i go find small stickers that fit it (like bossman is a football etc).  Everytime they are off for any reason (vac/sick etc) I put a sticker on my paper dayminder so all I have to do is look at the month quickly and call tell you who was here what day and who wasn't or who had an appointment that day-it's always worked fo rme

  • Melissa G

    I think some of it comes down to me getting older, my eyes are horrible and using my phone for my calendar…..

  • LK

    I hear you on that, Melissa!!  On my old phone I could enlarge the texting font so even without my glasses I had a chance of reading it correctly.  Not so my current phone.  Now I just put my glasses on because I know I will need to anyway.  More accurately I just leave my glasses on most of the time!  

  • Pljohns

    I've worn trifocals for YEARS-three years ago I decided I wanted to try contacts again( I wore them when I was younger) and after trying a ton of multifocal ones, we figured out I do great with only 1.  one eye sees near and one sees far but I only wear one contact (my mom had done this same way for years before her stroke).  It took a little adjusting but it works great once your brain figures out which eye to use for what.

  • LK

    Lynn,  I were trifocals, too.  I've never worn contacts.  My eye Dr asked if I wanted to try wearing only one contact as you mention but it just sounded too strange for me!  I just couldn't figure out how it would work.  Do you wear the contact on your dominant eye or does it matter?  

    I've been toying with the idea of trying that.

  • Pljohns

    I have one eye that is near sighted and one that is far sighted so we just corrected one of them and ti works great-I don't have to squint with the other eye if I'm reading or anything-it's just like my brain figured out which eye to make dominant for what task.  I've done it for 3+ years now and LOVE IT.  I have my glasses as backups but I love not having to wear them full time.

  • LK

    Impressive!  I'll have to talk with my eye doctor at my next appointment.

  • Melissa G

    So I have been more diligent about making sure I am putting everything into my calendar and I added my work outlook calendar widget to the same screen I have for my google calendar and that has helped me. 

  • Pljohns

    Melissa-sounds like you are making a lot of progress.  Sometimes I think i spend more time doing the “paperwork’ of life than it takes me to just deal with everything but I if I don’t put things on my calendar, I absolutely will forget something

  • Melissa G

    I agree Lynn! Between bills and just insurance stuff, some days that is all I can accomplish. 

  • Tiffany F.

    I use Gmail and have a personal calendar, and then I also have our family calendar synced to it.  You just create a new email address () and invite your personal email to the calendar.   Have all family email messages forwarded to everyones personal gmail.  That way, you just have one inbox and one calendar but can see everything on the shared and still have your own.  Same can be done for work.  I have about 4 calendars all synced to my Gmail and it is accessible on my phone, computer, tablet – anywhere I access Gmail.  Highly recommend using Gsuite. 


    We save all family photos to a shared Google Drive so we can delete them off our phones.  I even went thru and scanned all my printed photos and made them digital, saved to Google Drive. 

    I keep a running to-do list on Google Keep (all of these are accessible from your gmail login quick and easy or download the apps). I have a to-do list titled "Today", This Week, and Master To-Do.  Each Friday I sit down and I plan my next weeks priorities by moving items from "master list" to "this week" based on priority of what I want to get done this week, and then from "this week" to "TODAY" based on priority of what i need to do TODAY and it keeps me very organized.

  • Tiffany F.

    Oh PS. I also keep all my notes on Google Keep and Google Drive about my daughters sicknesses.  That way if I remember something I wanted to ask the doc randomly, I can pull it up almost anywhere to record and its always with me.  I also Scan ALL of her medical records, action plans, papers to Google Drive into a folder. That way if doc asks me a question I have all the records at my fingertips.

  • Tiffany F.

    @Melissa G best way to do that is to just eliminate the paper calendar altogether so it forces you to get used to using your digi.

  • Pljohns

    Tiffany-I really like the idea of the Google drive for medical records.  I try to take copies of mine with me but there is forever something they want that I didn't have.  Will definitely have to get that set up!

  • Melissa G

    Thanks Tiffany! I haven't used a paper calendar in forever, probably since I got my first smart phone. Luckily I don't have to worry about medical records. Bekah only goes to two different hospitals and they share her records nicely. Plus, with having mychart I have access to them 24/7.